1. RATES
The Rates for Services for FALCO / DTS Personnel, which for clarity are All Found rates, are as follows:
Hours worked by Personnel will be rounded to the nearest half hour increment for the purposes of calculating fees owing. Hours worked will include reasonable travel time to and from the worksite, coffee and one half-hour paid break, provided that the shift length worked will be at the discretion of the Province.
Loki Wildfire will pay the Contractor $0.99 for each kilometre beyond the first 250kms travelled per day from the camp, Business Location or Marshalling Point, as applicable, to the site where Services are provided and back to the point of departure as identified in the Service Request.
2. TRAVEL, ACCOMMODATION AND MEAL EXPENSES
Personnel will only be paid for travel expenses incurred while they are on Travel Status.
Personnel will use commercially reasonable efforts to minimize travel expenses, considering the time available to provide the Services.
Personnel can claim travel expenses (i.e. per diems) when they are Deployed to a new Marshalling Point and not returning to their Business Location on the same day as Deployment
The Province may require that personnel consume their Self Sufficient supplies prior to paying per diems as per the table below.
On the date of departure, Travel Status must start before 7:00 a.m. to claim breakfast;
before 12:00 noon to claim lunch;
and, on the date of return, Travel Status must end after 6:00 p.m. to claim dinner.
If authorized for lodging, the Personnel will book hotel rooms in accordance with the guide located at http://csa.pss.gov.bc.ca/businesstravel/ with two persons sharing (except where this is not possible due to gender concerns). Deviations in either condition (sharing or allowable costs) will require prior written approval by the Province.
Where private accommodation is used, a maximum of $32.93 per day per person is payable (no receipts required).
When releasing Personnel from a Deployment the Incident Commander or designate will authorize the meals, lodging and travel time, for the return trip to their Business Location.
3. INVOICES AND TIME REPORTS
The Single Resource will submit invoices to Loki Wildfire Service that includes the following:
Date of Invoice
Invoice #
Full legal Contractor name
GST Number
Business Address (where the payment will be sent)
Email Address
Business Phone number
The following supporting documentation must be attached to the invoice:
Copies of the pre-numbered DTR Time Reports
Copies of receipts for travel expenses, such as accommodations and ferries, if applicable
The Single Resource will attach copies of the applicable Daily Time Reports to each invoice, which will include the following:
Full legal Contractor name as per Standing Arrangement (Loki Wildfire Service)
Date
Incident Number
Personnel name
Start time / Stop time
Breaks taken-paid and unpaid
Total billable hours for the day
Mileage
Point of Hire
Signature of the Contractor’s representative and Province qualified receiver.
4. PAYMENTS DUE
The Province will pay Loki Wildfire Service the fees and expenses (plus all applicable taxes) claimed in the invoice within 45 days of receiving the invoices and Time Reports, if they are in accordance with these instructions.
Loki Wildfire Service will remit payment to Single Resource contracting personnel immediately upon receipt from BCWS.
Regulations pursuant to the Financial Administration Act do not permit payment of interest unless the account is overdue by at least 61 calendar days. The overdue period is calculated from the later of the date the Province authorizes payment or the date the invoice is received.